The Auto Repair Shops Fix Kit
Built for auto repair shops and auto mechanics.
The number is your bay-hours sold against your bay-hours available — not your invoice total. This kit finds where the money leaks in your own work and gives you the steps and the words to close each one.
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The 7 leaks it covers
5 you can close it · 1 the other side owes it · 1 a pro decides
- No documented used-oil handling and disposal trail ready for an inspectorWhere to look first: Walk your shop: every used-oil tank, drum and container must be in good shape (no bad rust or damage), not leaking, and clearly marked with the words 'Used Oil' (federal rule 40 CFR 279.22).Keep it from coming back: Never let a pickup happen without a receipt in your hand or inbox the same day.You can close it
- Pricing the bay-hour off what a tech earns, not what the bay costs to runWhere to look first: Pull your last 3 months of shop costs: rent, utilities, insurance, tool and equipment payments, software, your techs' pay and payroll costs, and your own pay.Keep it from coming back: Re-run cost per billed hour every quarter and before any new hire or big equipment buy. Never set the rate from a wage survey or a competitor's sign.You can close it
- Not knowing the current 1099-NEC threshold for sublet contractors and part-time helpWhere to look first: List every person or business you paid for services this year who is not on your payroll (sublet work, mobile techs, part-time help).Keep it from coming back: No first payment to a new contractor until you have their W-9.You can close it
- Work billed over the written estimate with no documented customer consentWhere to look first: Pull your last 20 repair orders where the final bill was higher than the first estimate.Keep it from coming back: No wrench turns on added work until the approval is logged on the RO. Check the RO against the estimate before printing the invoice.You can close it
- A/C certification or recovery equipment not current for newer refrigerant (HFO-1234yf)Where to look first: Find each A/C tech's Section 609 certificate and write down who issued it.Keep it from coming back: When you hire a tech, get a copy of the 609 certificate the first day. Before you take an A/C job, check the vehicle's refrigerant label against your machine.You can close it
- Flat-rate techs paid on book hours with no overtime on hours actually workedWhere to look first: For every tech, pull the last 8 weeks of clock-in and clock-out times (not book hours). If you do not have clock times, start recording them this week.Keep it from coming back: Clock every tech in and out every day. Check for weeks over 40 before each payroll is approved.The other side owes it
- Self-employment tax not set aside on net income (boundary, not a recoverable leak)Where to look first: Nothing recovers this one — it is a real tax, not missing money. Here is how you stop it surprising you: Pull your last 3 months of repair shop income and your business costs for the same months.Keep it from coming back: Move the tax share out of every deposit the day it lands. Re-check the share with your CPA when your net changes a lot.A pro decides
Free: one full leak from this kit
No sign-up, no email. Here is leak 1 of 7 exactly as it appears in the kit, so you can see what you get before you buy.
No documented used-oil handling and disposal trail ready for an inspector
You can close it- Walk your shop: every used-oil tank, drum and container must be in good shape (no bad rust or damage), not leaking, and clearly marked with the words 'Used Oil' (federal rule 40 CFR 279.22).
- Find your pickup receipts from your used-oil hauler for the last 12 months. If you cannot find them, ask the hauler for copies.
- Keep the receipts in one folder (paper or phone) with the date, amount picked up and who picked it up.
- Write down what you do if oil spills — stop the leak, contain it, clean it up, and fix or replace a leaking container before using it again — with where the absorbent is and who does it. Post it near the tanks.
- Read EPA's used-oil pages for businesses on epa.gov, and check with your state environmental agency, which may have added rules.
Your part: Keep the tanks marked and clean, and get the receipt at each pickup.
Email to my used-oil hauler: Subject: Copies of pickup records — [SHOP NAME] Hi [HAULER NAME], Please send me copies of every used-oil pickup receipt for [SHOP NAME] at [ADDRESS] from [START DATE] to today, showing the date, amount, and your company's details. I'm putting my records in order for inspection readiness. Going forward, can you email me a copy at each pickup? Thanks, [YOUR NAME] [PHONE]
Never let a pickup happen without a receipt in your hand or inbox the same day.
What this kit can't decide for you: State rules can be stricter than federal; your state environmental agency decides. Not legal advice on compliance status.
That's 1 of 7. The other 6 come the same way in the kit: steps, words to send, a habit to keep each one closed.
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
What people in this work look up
When auto mechanics and repair shops go looking for answers, they search things like “auto shop repair estimate”, “used oil disposal”, “auto repair pricing”, “mechanic labor rates” and “flat rate mechanic”. Those searches turn up forms, averages and other people's numbers. This kit starts from your own records instead: the 7 places money leaks in this work, where to look first and the words to send to close each one.
What you get for each leak
- Numbered steps to close each leak
- Your part, spelled out
- Words you can use: letters and scripts, ready to send (fill in the brackets)
- A habit that keeps each leak from coming back
- An honest line on what the kit can't decide for you
A page from the kit
Questions people ask
How should I set my shop labor rate?
From what the bay costs to run, not what a tech earns. The kit walks you through it.
Can I bill over the written estimate?
Not without documented customer consent. The kit shows what to keep.
What records do I need for used oil disposal?
A documented handling and disposal trail ready for an inspector. The kit shows what that looks like.
What it can't decide for you
This kit works from your own records. It doesn't give legal, tax, licensing or financial advice, and it never tells you what to charge. Where a CPA, attorney, insurer or state board makes the call, the kit says so and gets your records ready for them.
11-page PDF · instant download after payment · Code VYR-KIT-WRENCH-01
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
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